Executive Assistant to CEO

Full Time Nicole Sinclair in Administrative
  • Lagos, Nigeria View on Map
  • Post Date : January 10, 2025
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Job Description

Pirano Energy Limited is seeking a proactive, highly organized, and resourceful Executive Assistant (EA) to provide support to the CEO. This high-exposure role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The EA will oversee daily operations, coordinate schedules, facilitate communication, and support office management and administrative functions.

Key Responsibilities:

  • Manage the CEO’s schedules, calendars, and appointments.
  • Organise and coordinate meetings, including preparing agendas and following up on action items.
  • Handle correspondence, emails, phone calls, and maintain confidentiality at all times.
  • Organize travel plans and ensure all necessary documentation is prepared.
  • Oversee office supplies inventory and liaise with vendors as needed.
  • Facilitate clear and timely communication across team and act as the primary point of contact for internal and external stakeholders.
  • Maintain a well-organised filing system for electronic and physical documents. • Research and provide solutions to identified issues or gaps in processes.
  • Support office management and administrative services to ensure smooth operations.

Qualifications and Skills:

  • Bachelor’s degree in Business Administration, Management, or a relevant field.
  • Minimum of 3 years of experience in an Executive Assistant or similar role.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Familiarity with project management tools and virtual meeting platforms. Soft Skills:
  • Self-starter with the ability to spot issues and proactively implement solutions.
  • Solid research skills with the ability to find information effectively.
  • Extremely organized, capable of managing calendars and maintaining structured systems.
  • Strong written and verbal communication skills; articulate and confident in expressing ideas.
  • Hungry to learn, passionate, and curious, with a logical and critical thinking approach.
  • Ability to work independently, multitask efficiently, and maintain high levels of discretion and confidentiality.

Characteristics:

  • Highly motivated, detail-oriented, and solutions-focused.
  • Great communication skills, approachable, and professional in interactions.
  • Committed to upholding the standards and objectives of the organisation.

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