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Finance and Admin Manager

Our client is in the hospitality industry seeking to hire a Finance and Admin Manager.The scope of this role covers all fixed assets, revenue, costing, payables, purchases, weekly retirement and revenue centre supervision and also the administrative functions of the hotel.

Responsibilities

FINANCE

  • Daily review and updates cash registers after the night audit job and Posts all unposted cash receipts into Opera and Peachtree.
  • Updates all outlets revenue ledgers both on Opera and Peachtree, attend to daily internal audit queries after consultation with the Accountant.
  • Updates the company asset schedule with new purchases according to each class of asset, keep the asset purchase documents for easy referencing.
  • Coordinates and report end of month asset and stock counting exercise.
  • Recognize and recommend actions on obsolete, shortage and mixing items after each counting exercise.
  • Coordinates departmental purchases with the Store keepers/Store supervisor and handles all the retirements of the weekly purchases with the internal audit and purchase officials.
  • Follow up of Stock Issue from the Store, agreeing kitchen requisition with the kitchen stock balances and agreeing the captain orders with the Sales invoices.
  • Supervises asset coding and renumbering.
  • Custodian of general float (petty cash), does all payments by following all the pre and post procedures.

ADMIN

  • Ensure compliance with regulatory laws, health and safety and other statutory regulation.
  • Assist in administrative planning and organizing smooth operational and effective service delivery.
  • Confer and cooperate with management in formulating, administrative and operational policies and procedures.
  • Provides communication system by identifying needs, evaluating options, maintaining equipment, maintaining voice and data subscription, approving invoices.
  • Oversees the day to day administrative tasks such as maintaining information files and processes.

Competency/Skill/Requirements

  • B.sc/M.sc in a related field.
  • Minimum of 10 years of working experience in the hospitality industry.
  • At least 5years working in a related field.
  • Not more than 40 years old
  • Knowledge in the use Peachtree and Opera management software.
  • Excellent time management skills and the ability to prioritize.
  • Ability to multitask and meet deadlines.
  • Ability to maintain confidentiality.
  • Attention to details.