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Personal / Administrative Assistant

Our client is a solar energy company that provides solar solutions to their client needs.  This role will be to provide personalized secretarial and administrative support in a well-organized and timely manner. The candidate will work on a one-to-one basis on a variety of tasks related to the CEO’s working life and communication.

Responsibilities

  • Provides secretarial and administrative support to the CEO
  • Preparing correspondence on behalf of the CEO
  • Reading, monitoring and responding to mails
  • Organizing and maintaining diaries and scheduling appointments as guided.
  • Manages all forms of incoming and outgoing communication (phone calls, emails, etc).
  • Carrying out specific projects and research.
  • Organizing meetings and taking notes or dictations at meetings.
  • Types, prints and files all personal documents.
  • Liaising with clients, suppliers and contractors.
  • Arranging detailed travel plans, itineraries and agendas and compiling documents for travel- related meetings.
  • Booking travel arrangements.
  • Occasionally travelling with the CEO to provide general assistance.
  • Organizing personal itinerary and planning of events for the CEO
  • Manages and updates contacts and address books(both business and personal).
  • Ensures appropriate record keeping of daily expenditure and retires to accounts accordingly.
  • Responsible for the effective running and administration of the CEO’s personal office.

 

 

 

 

Competency/Skill/Requirements

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Experience in the usage of office equipments, like printers and fax machines.
  • Ability to use own initiative to effectively manage workloads and complete tasks (“hustle”).
  • Excellent writing and verbal communication skills being able to express themselves with clarity.
  • Highly organized and flexible.
  • Ability to multitask and meet changing deadlines.
  • Ability to maintain confidentiality.
  • Organised with close attention to detail.
  • Excellent time management skills and the ability to prioritise.

 

 

 

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